In many instances, a new or even an existing business follow the same path for purchasing printers. They go online or to a big box store and purchase a small desktop printer for each employee. This seems to be the easiest and most cost effective method at the time. Hey, that small color printer is only $69.99 right?
The challenges that face your law firm today make your business processes crucial to your continued success. The security of your data and how you process your case files has never been more legislated or controlled. Information security and compliance go beyond your network infrastructure. The hardware and software choices you make today will have an impact on your firm for years to come. How do you ensure you meet both requirements and maximize your time?
The nature of your information dictates that document security has to be one of the highest priorities in your daily business. Network security works to deter outsider threats to your data. But what have you done to address your internal security threats? Even if the insider threat isn’t malicious, have you taken the necessary steps to secure your data from accidental spillage?
If you have a multifunctional device in your office which has access to email and fax, your data can leave your office in mere seconds. You can secure your multifunction device with little or no additional cost. Increased security features may add some expense. But these features can be tailored to your exact security needs. These steps can include authentication at the device with the use of a password, an HID card, or a FOB to release the jobs that are printed. These security steps also create a digital fingerprint which allows you to monitor who has done what with your information.
Compliance is a crucial aspect of your firm’s daily business practices. Maryland has enacted the MDEC law and several counties already require that documents be filed electronically. MDEC mandates that lawyers submit their case documents to the courts electronically. In 2021 all Maryland courts will require documents be filed in this manner. Is your firm ready for this change? Does your current multifunction device meet both security and compliance requirements?
Why is it crucial that your business processes support these initiatives? Failure to adopt either of these requirements can result in fines or suspensions for non-compliance. Your business solutions vendor should be able to help you determine your current capabilities and help your firm progress forward with these changes.
Next time, I’ll discuss some applications designed to work with your multifunction devices to help your firm work more efficiently and effectively while you maintain a secure information system for your data.
If your company has become a rotating door of employees, and you have run out of ideas on how to improve morale, take a step back and look at your office. Your employees are going to spend a significant amount of their lives in your building. Why not start with making your office a great place to be?
The goal of every employee in the health care field is to provide the best most efficient healthcare to a patient. This requires both real-time access to historical data and current data on that patient at the time he or she presents for service. Electronic Medical Record (EMR) systems such as Epic have been deployed in an attempt to achieve this goal.
While EMR systems have allowed those who have deployed them to come close, there is still a component of the medical record which remains outside the EMR. This is where a partnership between the EMR system and an Enterprise Content Management (ECM) system such as OnBase becomes so valuable.
OnBase has direct integrations with many EMR systems including Epic and provides the repository which manages documents residing outside of the EMR. OnBase has developed API-level integrations with many of the EMR systems on the market today. These program level integrations between the EMR and OnBase allow the end user to view both clinical data contained within the EMR and OnBase through a single portal.
The end user is now provided real-time access to all clinical data on the patient, allowing them to achieve the ultimate goal of providing the best most efficient care. Access to this date in real time might also be the difference between life and death.
One of the most common questions I get is, should I lease my copiers and printers or outright purchase the equipment. Buying a copier or MFP (Multi-Function Printer) can be an expensive undertaking: mid-level MFP’s range in cost from $3,500 to $10,000, with higher-end models exceeding $25,000. However, printing, copying and scanning are absolute necessities for running a business so the question becomes how does a company pay for this necessity?
Paper isn’t cheap, currently $30 a case, so wasting paper on unclaimed prints is expensive. Most of the time the causes of unclaimed prints, is employees who print something, then forget to pick up the prints. Another cause is when an employee cleans out the tray, tossing all the unclaimed prints in the trash.
How do you reduce the waste from unclaimed prints and wasteful printing? We’ve put together the top 3 ways to reduce wasteful printing and paper consumption in your office.
As many people who work in an office can attest, paper is everywhere; from memos, to-do lists, emails (especially the emails), reports, manuals and more. Often, we feel “buried” in paperwork and overwhelmed with panic when we cannot find that most important piece of paper that we need NOW! If this has happened to you, ask yourself this question...
Is making a change, worth the effort needed? Many school districts ask this question before they make any change with internal resources. Taking time to research areas of improvement takes time away from more important tasks (and students) and how much would they really save.
One of our local School Districts was asking themselves this very question. They were happy using their current vendor but wanted to improve their financial picture. A managed print program could possibly provide a solution, but would it be worth the effort. After all, they had a large fleet of printers and MFP's/copiers that grew for a period of ten (10) years, and it worked fine.
We all have it…it’s just a matter of recognizing it and understanding how long you and your staff are willing to “deal with the pain”. Some pain is seen as a real problem, while other pain may go unrecognized or ignored until it becomes a serious issue.
Congratulations, you’ve now decided to investigate a Managed Print Services (MPS) program – now what? A robust MPS Program does not mean “everyone loses their printers” or “people are losing their jobs.” A properly designed and implemented MPS Program will return more time back to your organization. This will enable your staff to take on (and complete) more business-related activities that generating more revenue at a lower operational cost.