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Is your Copier Secure?

[fa icon="calendar'] Jan 23, 2018 11:28:00 AM / by Jennifer Lieb

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Copiers do so much more than just copy.  That is why they are also referred to as multi-function printers (MFP).  They can copy, print, scan, fax, store documents, integrate with software, connect to the cloud, etc.  They act as the on ramp and off ramp to the digital world.  MFPs function as another computer on your network and should be secure.  But how much security does your organization need?  According to the Federal Trade Commission, “Companies must maintain reasonable procedures to protect sensitive information.  Whether your security practices are reasonable depends on the nature and size of your business, the types of information you have, the security tools available to you based on your resources, and the risks you are likely to face.”

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How are you doing your scanning?

[fa icon="calendar'] Jan 16, 2018 8:51:00 AM / by Karen Concini

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If you are currently using traditional, restrictive scan-to-email or scan-to-shared folder methods you are probably going through a number of cumbersome steps to digitize your documents and place them in their chosen destinations.   There are also likely some security concerns for how these scans are being transferred over the network or even frustrating hurdles in place for Mac users. 

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Educators … Are you tired of “living” in a bubble?

[fa icon="calendar'] Jan 3, 2018 8:46:33 AM / by Bonnie Axeman

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Yes, the holiday season is upon us and students & teachers are looking forward to a much needed “vacation.”  But soon the BUBBLE TESTING process will begin again.  Does that make you cringe? 

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The highly mobile world we live in.

[fa icon="calendar'] Dec 29, 2017 9:04:22 AM / by Trey Phillips posted in Google Connector

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Look around you, and all you see are people staring at their mobile devices. Whether it is young, or older people,GoogleApps.jpg we have all become so conditioned to our little mobile world, that we sometimes miss what is going on around us. If the present is mobile computing and communication in our personal lives, it follows logically that we should be able to extend and leverage these same technologies in our work lives.

Many of us have hopped on the Google bandwagon, and are using Gmail, Google Drive and many of the other ubiquitous Google offerings to communicate, store information and collaborate. Even schools and colleges are using Google applications to allow classroom collaboration and communication between teachers and students. So, if we have adopted this magnificent world of cloud-based communication and collaboration, it only follows that we should be able to leverage our capabilities from wherever we are, whenever we like, including from the front panel of our office MFP.

GoogleConnector.jpgEnter the Kyocera Google Connector for connected, HyPAS enabled, Kyocera MFP’s. Imagine walking up to the MFP panel, logging directly into your personal Google account, and being able to access your email, your Google Calendar, and your Google Drive account, all in one place. Being able to instantly retrieve and print documents from your Google Drive folders, days, weeks, or months of your Google Calendar and emails from your Gmail account right on the spot is simply amazing.

Furthermore, you can not only print your email, but compose, attach scanned documents, and send an email right from the front panel. You can add documents to your Google Drive, create new folders for them, and put scanned images anywhere you like. On top of all this wizardry, the Kyocera MFP can natively be set up as a Google Cloud Print Printer, so while you are rushing around, staring at your handheld gadgets, or sitting at home collaborating in your Google Drive account, you have the ability to print your work directly to the connected Kyocera MFP in your office, to pick up when you arrive. Mind-boggling, isn’t it?

Now that you know the wonders of these futuristic/fantastic pieces of office machinery, the remaining question is where do I get one right now? www.buyphillips.com is the only place you need look for fast, professional and outstanding sales, service and support.
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Accounting firms, it’s time to have a serious conversation with your personal shredder (or shred provider).

[fa icon="calendar'] Dec 21, 2017 9:32:00 AM / by Michael Rettew

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Every piece of paper has a lifespan. Tax documents, reports, even coffee stained invoices reach a point in time when disposal is necessary. So, where does your paper go when its time is up? What is your process for destroying confidential or sensitive documents? How do you know you’re not exposing your company, employees, and customers to a devastating breach in security or identity theft?

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Is your scanning process slowing you down?

[fa icon="calendar'] Nov 30, 2017 8:35:00 AM / by Marlena Tedesco

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 Is setting up, installing, and maintaining your scanning process cumbersome to your IT department? 

Would you like your employees to have the ability to set up and manage scanning to their computers? 

Would you like your employees to be able to scan to multiple destinations with the touch of a button? Pin point scanning for Kyocera MFPs

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5 Ways to convince your boss you need new office equipment

[fa icon="calendar'] Nov 28, 2017 8:07:00 AM / by Michael Major

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Is your existing printing equipment long overdue for an upgrade, but your boss doesn’t see the pressing need? If so, fear no more. I have identified 5 ways in which you should be able to bring this to their attention and have the old equipment addressed. Below are the five points to help build your case to your supervisor.

Convice your boss you need new printing equipment

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Trends in State, Local and Educational Spending for 2017

[fa icon="calendar'] Nov 8, 2017 9:06:18 AM / by Glen Dellinger

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How much time do you spend on RFPs? Did you know, you can satisfy the requirements for a competitive bid with a cooperative contract purchase.  State and local government agencies in Maryland and Pennsylvania spent over $60 million through cooperative purchasing contract in 2016.

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Intelligent Digital Documents

[fa icon="calendar'] Nov 6, 2017 10:36:31 AM / by Matt Kenny

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The complete elimination of paper for an office sounds like the definition of paperless; but is it a feasible expectation to eliminate all paper? Let’s see. True reduction of paper can yield strong benefits to your company, if for no other reason than to eliminate the cost to produce documents. The advantages of moving to digital documents can help companies thrive while allowing them to not simply maintain, but to better enforce their existing policies and procedures.
Intelligent Digital Documents
Every organization has documents. Digital or paper, nonetheless, these documents serve a purpose within the organization. Digital documents created from paper can utilize such tools as optical character recognition and automated routing. These utilities will enable you to quickly locate documents within a few keystrokes. By scanning electronic receipts, invoices, and documents you can easily sort, file and organize for quick retrieval especially when it matters most. Whether scanning hard or image-based electronic copies, you have created intelligent digital documents that can be found quick and easy.

These documents will enhance collaboration. Everyone working with those documents can go to the same place for retrieval in a matter of seconds. Utilizing digital communication instead of paper-based content allows more people to work with the same document, in some instances, at the same time. This process will save your business time and money.

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10,000 sheets of copy paper every year!

[fa icon="calendar'] Oct 30, 2017 1:48:39 PM / by Rick Lewis

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10,000 is the average number of sheets of paper an office worker uses each year.  How do you compare?  Let's look at some other facts...  
  • The average office worker continues to use a staggering 10,000 sheets of copy paper every year. 45% of the paper printed in offices ends up trashed by the end of the day. In the U.S., companies spend more than $120 billion a year on printed forms, most of which outdate themselves within three months’ time. A typical employee spends 30-40% of his time looking for information locked in email and filing cabinets – filing costs average about $20 per month.

  • The average document is copied 9 to 11 times and every 12 filing cabinets require an additional employee to maintain. Each four-drawer file cabinet holds an average of 10,000 to 12,000 documents, takes up to 9 square feet of floor space and costs $1,500 per year. Each misfiled document costs $125. Each lost document cost $350 to $700 – large organizations lose a document every 12 seconds. More than 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.

10,000 sheets of copy paper is the avereage used by office employees each year.

Your boss or your CEO may be telling you to improve productivity, but where do you start?  Document Conversion is the best place to start, as it has immediate hard and soft costs savings. The benefits are; 1- Space Savings. 2 - Disaster Recovery.  3- Production.  4- Employee Access.  5- Environmental .

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