Typically due to the size of your business, you may be operating with a combination of paper and digital files, but in many cases there is more paper than necessary. Successful small businesses are operating within finite resource constraints so you may be thinking that you shouldn’t or can’t invest in a document management system (ECM). An effective ECM system combines your digital and paper documents providing the ability to reduce costs while increasing your office productivity. Let's review 4 things that you need to know about document management for your small business.
As technology changes in the ACE (Architecture, Construction, and Engineering) industry, so do the needs of the business equipment. Today, more CAD sets and project plans are being shared electronically through Email, Cloud Storage Services, and FTP websites. These increasingly popular methods of sharing information put the burden of printing hardcopies on your company. Along with the additional cost of printing more wide-format documents in house, there has also been a growing demand to incorporate more color enhancements into the drawings.
A poorly written RFP (Request for Proposal) causes confusion for not only the vendors who are trying to respond, but creates more headaches for you. Often the headaches are caused by a vendor misinterpreting your needs or what you are asking for. It becomes difficult to compare solutions when vendors have a different understanding of what is being requested. In some cases, the RFP process or results can be contested causing your organization to throw out all RFP responses, leaving you to start the entire process all over again.
Here are some tips that will help to avoid confusion.
It has happened to all of us. There is an important job to be printed and time is running short. Did we procrastinate…maybe… but when we hit the print button we expect our equipment to run with perfection, correct? I mean let’s face it; there was a good amount of money invested in this device and it should work flawlessly! But just as it starts producing this time sensitive project, we hear that sound. The one that echoes across the office and causes immediate disgust and frustration…the dreaded beeping of the MFP bringing our print job to a halt!
It is 2017 and “Millennials,” people born between 1980 and 2000, are making their way into offices all over the world. Most have grown up with constant use of electronics to help complete their everyday tasks. The reliance on these newer electronics makes millennials more minimalistic than previous generations, in the fact that most can do their job with only a laptop and a cellphone.
So, the old copier sitting in the corner of the office is starting to make awful noises, and the repair technician has his own spot marked in your parking lot. It has been a great friend, but you have hung onto it much too long, and in doing so, technology has been running amok, and you have no idea where to begin. Never fear, grab a cup of coffee, take a deep breath, and walk with me.
I recently came across this article in InfoTrends where they completed a “The Future of Office Printing” research study. They came away with these key findings:
In one of the more dramatic scenes in the original Jurassic Park movie, Dr. Ellie Sattler scolds John Hammond about his thoughts on control. “You never had control, that’s the illusion!”
Multifunction Printers are key to keeping your office running efficiently. We all know the frustrations of having a copier or printer that won’t work the way you need it too. It won’t print the document you need or is constantly requiring service. This makes for an unhappy work environment and unhappy employees! When it’s time to replace your old copier or buy a new MFP, here is what you need to know.