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Accounting firms, it’s time to have a serious conversation with your personal shredder (or shred provider).

Dec 21, 2017 9:32:00 AM / by

Every piece of paper has a lifespan. Tax documents, reports, even coffee stained invoices reach a point in time when disposal is necessary. So, where does your paper go when its time is up? What is your process for destroying confidential or sensitive documents? How do you know you’re not exposing your company, employees, and customers to a devastating breach in security or identity theft?

Accounting firms need to invest in document shredding
As tax season quickly approaches, have this conversation with your shredder today.

Secure Shredding.
This is arguably the most important question in regards to document destruction. To ensure complete security for your business, the company providing your shredding must be credible and certified to handle the unique destruction needs of your organization. Ask your shredder if they are:

  • Health Insurance Portability & Accountability Act (HIPAA) compliant;
  • Fair & Accurate Credit Transaction Act (FACTA) compliant, and;
  • AAA National Association for Information Destruction (NAID) certified.

The information your company handles is too important to risk on a shredder that cannot validate its security.  Don’t trust your provider until you see their documentation and certifications.

Efficient Shredding.

If you are currently handling shredding in-house, what does it cost your business to execute? Does it take time away from other tasks and responsibilities? Allowing a credible organization to handle your shredding needs enables you to focus on your business and core competencies without the distraction of everyday document destruction. Choose a company that will work with you to formulate a shredding plan with the ideal volume and frequency for your business.

Environmentally Friendly Shredding.

Secure shredding can also support green initiatives, so find out if your provider recycles all shredded materials. Environmentally friendly shredding translates to reduced clutter, a greener earth, and less guilt associated with paper waste.

Proof of Destruction.

How do you know your documents are being adequately destroyed? By employing a shredder that provides proof of secure destruction, you provide yourself, your employees, and your clients with peace of mind. Ask your shredder if they can provide a certificate of destruction for each shred, so you have written proof of completion.

If your shredder does not meet your expectations, it’s time to find one that does. Secure, efficient, credible and sustainable shredding is necessary for the health of your business.

Michael Rettew

Written by Michael Rettew

Michael Rettew is a Territory Account Manager at Phillips Office Solutions. Michael currently works out of Phillips’ Lancaster office providing total document solutions throughout Lancaster County.

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