Is there a need for high-quality jobs?
First, you must determine whether or not your desired materials can be run on your traditional office copier. If you would like to print on thick glossy stock sheets, then an office copier will not be the ideal route for you. The digital presses have the capability to print on thick coated sheets. They can even run banner size sheets through them. Also, digital presses also are able to maintain accurate color through print runs much better than your traditional office copier/printer. Finally, if you have a need for your print jobs to be made into full-bleed booklets, cut, or stapled there are a variety of finishing equipment options available to you.
How much is currently being spent on outsourced print?
One of the key things to consider is how much are you currently paying to have your professionally finished print jobs outsourced? Recently I met a local organization that spent over $200,000.00 in the past year! After meeting with their team, it was confirmed that over 80% of what they were outsourcing could be brought in-house. By bringing this type of printing in-house, this organization was able to save thousands of dollars. Now they could print materials on demand, eliminating waste that was never used or handed to clients.
Does your building have the environment for one of these devices?
This is a key factor to consider while investigating potential production print options for your organization. Depending on your needs, these devices can be over 15 feet in length! You MUST make sure you have the space for one of these units. Also, it is critical that the device is placed in a clean climate controlled room. Humidity and dust can have a huge effect on the performance of these devices. Finally, you must make sure you have adequate power for this equipment. Many of the machines require a 220-volt power line.
Is there staff that will take ownership of this system?
Ownership of this device can vary depending on your business. Some organizations have a designated print room manager that is responsible for this type of equipment. Then there are other organizations that leave other staff members responsible like IT, marketing, or designer staff. What is critical is that you designate a key operator to this type of equipment. Production print equipment is not meant to be used as freely as your typical office printer or multi-function device. Keeping someone in charge that knows how to properly use the machine is extremely important. This way you have someone on staff to train key users who will also need to use the equipment as time goes on.
As long as you consider these four factors in your consideration for production equipment, you will be able to accurately justify whether or not your need is worth the investment!
Is your existing printing equipment long overdue for an upgrade, but your boss doesn’t see the pressing need? If so, fear no more. I have identified 5 ways in which you should be able to bring this to their attention and have the old equipment addressed. Below are the five points to help build your case to your supervisor.
- Why you should go digital?
- Latest trends for creating a digital office.
- Your first steps to going digital.
Why should I go digital?
Before you begin taking your first steps to digitizing your office, you must have at least one reason why this change in the employees' daily routine will benefit their day-to-day tasks. While there is certainly a level of comfort in working with hard copy documents, have you ever thought about how it might be compromising your productivity, and/or costing you money? According to Info Trends, the average time spent to retrieve a single hard copy document is 20 minutes. You might find that hard to believe, but when you get up from your desk to retrieve this document, did you get distracted? Was the document improperly filed? Do you store documents off site? These are all factors that can easily impede the retrieval of a simple piece of information.