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Going Digital to slow down?

[fa icon="calendar'] Jun 2, 2017 9:22:42 AM / by Mark Lauer

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I recently came across this article in InfoTrends where they completed a “The Future of Office Printing” research study. They came away with these key findings:

 

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Who has control of your Multi-functional Printer?

[fa icon="calendar'] May 19, 2017 9:12:00 AM / by Bruce Mclaughlin

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mfp authentication with papercut In one of the more dramatic scenes in the original Jurassic Park movie, Dr. Ellie Sattler scolds John Hammond about his thoughts on control. “You never had control, that’s the illusion!”

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Office Equipment 101: Purchasing a new Multifunction Printer (MFP)

[fa icon="calendar'] May 17, 2017 1:20:53 PM / by Marlena Tedesco

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purchasing a new multifunction PrinterMultifunction Printers are key to keeping your office running efficiently. We all know the frustrations of having a copier or printer that won’t work the way you need it too. It won’t print the document you need or is constantly requiring service. This makes for an unhappy work environment and unhappy employees! When it’s time to replace your old copier or buy a new MFP, here is what you need to know.

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Where to start going digital

[fa icon="calendar'] May 4, 2017 11:55:24 AM / by Michael Major

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That is the million dollar question. To further complicate things, there is no-one-size-fits-all solution for all organizations. There are a variety of first steps that an organization should take in digitizing the critical information that flows through their office. Today, we will cover 3 topics:
  1. Why you should go digital?
  2. Latest trends for creating a digital office.
  3.  Your first steps to going digital.

Why should I go digital?

Before you begin taking your first steps to digitizing your office, you must have at least one reason why this change in the employees' daily routine will benefit their day-to-day tasks. While there is certainly a level of comfort in working with hard copy documents, have you ever thought about how it might be compromising your productivity, and/or costing you money? According to Info Trends, the average time spent to retrieve a single hard copy document is 20 minutes. You might find that hard to believe, but when you get up from your desk to retrieve this document, did you get distracted? Was the document improperly filed? Do you store documents off site? These are all factors that can easily impede the retrieval of a simple piece of information.

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Are cheap printers costing you more?

[fa icon="calendar'] Apr 26, 2017 3:53:46 PM / by Ryan Griffin

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In many instances, a new or even an existing business follow the same path for purchasing printers. They go online or to a big box store and purchase a small desktop printer for each employee. This seems to be the easiest and most cost effective method at the time. Hey, that small color printer is only $69.99 right?

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Document Essentials for a Law Firm

[fa icon="calendar'] Apr 20, 2017 2:51:17 PM / by Matt Kenny

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Documents in law Firms

The challenges that face your law firm today make your business processes crucial to your continued success.  The security of your data and how you process your case files has never been more legislated or controlled.  Information security and compliance go beyond your network infrastructure.  The hardware and software choices you make today will have an impact on your firm for years to come. How do you ensure you meet both requirements and maximize your time?
 

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5 Ways to Boost Employee Morale with the Design of your Office

[fa icon="calendar'] Apr 19, 2017 2:08:26 PM / by Dan Bahret posted in office spaces, productivity, Employee Morale

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If your company has become a rotating door of employees, and you have run out of ideas on how to improve morale, take a step back and look at your office. Your employees are going to spend a significant amount of their lives in your building. Why not start with making your office a great place to be?

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Where can ECM be used in healthcare?

[fa icon="calendar'] Apr 17, 2017 2:09:56 PM / by Tom Warren posted in electronic content management, Healthcare, hospital, EMR, Epic

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The goal of every employee in the health care field is to provide the best most efficient healthcare to a patient. This requires both real-time access to historical data and current data on that patient at the time he or she presents for service. Electronic Medical Record (EMR) systems such as Epic have been deployed in an attempt to achieve this goal.

While EMR systems have allowed those who have deployed them to come close, there is still a component of the medical record which remains outside the EMR. This is where a partnership between the EMR system and an Enterprise Content Management (ECM) system such as OnBase becomes so valuable.

OnBase has direct integrations with many EMR systems including Epic and provides the repository which manages documents residing outside of the EMR. OnBase has developed API-level integrations with many of the EMR systems on the market today. These program level integrations between the EMR and OnBase allow the end user to view both clinical data contained within the EMR and OnBase through a single portal.

The end user is now provided real-time access to all clinical data on the patient, allowing them to achieve the ultimate goal of providing the best most efficient care. Access to this date in real time might also be the difference between life and death.

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Should you buy or lease office equipment?

[fa icon="calendar'] Apr 13, 2017 8:29:21 AM / by Rick Lewis

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Should you buy or lease your office equipmentOne of the most common questions I get is, should I lease my copiers and printers or outright purchase the equipment.   Buying a copier or MFP (Multi-Function Printer) can be an expensive undertaking: mid-level MFP’s range in cost from $3,500 to $10,000, with higher-end models exceeding $25,000. However, printing, copying and scanning are absolute necessities for running a business so the question becomes how does a company pay for this necessity?

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Top 3 ways to reduce unclaimed prints

[fa icon="calendar'] Apr 11, 2017 10:22:21 AM / by Michael Brandt

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Paper isn’t cheap, currently $30 a case, so wasting paper on unclaimed prints is expensive. Most of the time the causes of unclaimed prints, is employees who print something, then forget to pick up the prints.  Another cause is when an employee cleans out the tray, tossing all the unclaimed prints in the trash.

How do you reduce the waste from unclaimed prints and wasteful printing? We’ve put together the top 3 ways to reduce wasteful printing and paper consumption in your office.

 

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