A Case Study for Cutting waste and cost savings when printing (K-12 and Higher Education)
When looking into purchasing a printer one aspect that most buyers do not consider is the cost of the printer over its life. Most of the time they look at the price tag and assume that it is reasonably inexpensive. This is a common misconception as over its life it may end up costing thousands. The reason behind this is, as I’m sure you have heard, is that they make their money on the ink.
Copiers do so much more than just copy. That is why they are also referred to as multi-function printers (MFP). They can copy, print, scan, fax, store documents, integrate with software, connect to the cloud, etc. They act as the on ramp and off ramp to the digital world. MFPs function as another computer on your network and should be secure. But how much security does your organization need? According to the Federal Trade Commission, “Companies must maintain reasonable procedures to protect sensitive information. Whether your security practices are reasonable depends on the nature and size of your business, the types of information you have, the security tools available to you based on your resources, and the risks you are likely to face.”
If you are currently using traditional, restrictive scan-to-email or scan-to-shared folder methods you are probably going through a number of cumbersome steps to digitize your documents and place them in their chosen destinations. There are also likely some security concerns for how these scans are being transferred over the network or even frustrating hurdles in place for Mac users.
Yes, the holiday season is upon us and students & teachers are looking forward to a much needed “vacation.” But soon the BUBBLE TESTING process will begin again. Does that make you cringe?
Many of us have hopped on the Google bandwagon, and are using Gmail, Google Drive and many of the other ubiquitous Google offerings to communicate, store information and collaborate. Even schools and colleges are using Google applications to allow classroom collaboration and communication between teachers and students. So, if we have adopted this magnificent world of cloud-based communication and collaboration, it only follows that we should be able to leverage our capabilities from wherever we are, whenever we like, including from the front panel of our office MFP.
Enter the Kyocera Google Connector for connected, HyPAS enabled, Kyocera MFP’s. Imagine walking up to the MFP panel, logging directly into your personal Google account, and being able to access your email, your Google Calendar, and your Google Drive account, all in one place. Being able to instantly retrieve and print documents from your Google Drive folders, days, weeks, or months of your Google Calendar and emails from your Gmail account right on the spot is simply amazing.
Furthermore, you can not only print your email, but compose, attach scanned documents, and send an email right from the front panel. You can add documents to your Google Drive, create new folders for them, and put scanned images anywhere you like. On top of all this wizardry, the Kyocera MFP can natively be set up as a Google Cloud Print Printer, so while you are rushing around, staring at your handheld gadgets, or sitting at home collaborating in your Google Drive account, you have the ability to print your work directly to the connected Kyocera MFP in your office, to pick up when you arrive. Mind-boggling, isn’t it?
Now that you know the wonders of these futuristic/fantastic pieces of office machinery, the remaining question is where do I get one right now? www.buyphillips.com is the only place you need look for fast, professional and outstanding sales, service and support.
Every piece of paper has a lifespan. Tax documents, reports, even coffee stained invoices reach a point in time when disposal is necessary. So, where does your paper go when its time is up? What is your process for destroying confidential or sensitive documents? How do you know you’re not exposing your company, employees, and customers to a devastating breach in security or identity theft?
Is setting up, installing, and maintaining your scanning process cumbersome to your IT department?
Would you like your employees to have the ability to set up and manage scanning to their computers?
Would you like your employees to be able to scan to multiple destinations with the touch of a button?
Is your existing printing equipment long overdue for an upgrade, but your boss doesn’t see the pressing need? If so, fear no more. I have identified 5 ways in which you should be able to bring this to their attention and have the old equipment addressed. Below are the five points to help build your case to your supervisor.