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Phillips Receives Certification for Document Destruction

May 28, 2015 11:24:58 AM / by

NAID AAA CertLOGO Black REG Low Res

Phillips Office Solutions received its NAID AAA Certification once again for the 2015 year! NAID, which stands for the National Association for Information Destruction, is a voluntary program for companies who provide information destruction services. Through a rigorous process, companies are audited for their mobile and/or plant-based operations based on the following criteria:

  • All consumer information must be destroyed before it is discarded
  • Vendors with access to customer’s personal information are subject to data audits
  • Vendors must comply to the rules and regulations of the HIPAA Security Rule
  • Vendors must follow NAID protocol for handling, transporting, storing, transferring, and destroying information
  • Any individual handling sensitive information must pass an extensive, three-level background screening
  • Companies must operate under the idea that they could receive a comprehensive and unannounced audit at any time, on any day
  • Non-compliance of requirements can result in fines, infractions and/or removal of certification

shred truckSince the start of our Secure Document Destruction Service in 2010, Phillips has passed the NAID AAA audit every year. Using a fleet of locked recycle bins, customers discard their paper and sensitive information into containers they keep onsite. Depending on the amount of paper produced, certified technicians come weekly, monthly or upon request to destroy the documents at your location with one of our mobile shred trucks. From there, customers are provided with a certificate of destruction and the shredded material is taken to a recycling facility to complete the process. (Fun fact - Phillips Office Solutions recycled approximately 600 tons of paper through the shred program in 2014!)

While not all document destruction vendors are required to subscribe to the NAID program, Phillips finds that it not only reestablishes their credibility but reinforces customer’s trust. Destroying private information is more important now than ever, and Phillips Office Solutions is prepared to outfit a solution for your company. For more information on the NAID AAA Certification, visit http://www.naidonline.org/nitl/en/cert/history-purpose.html.

Topics: destruction, document, Document Management, Phillips Office Solutions, recycle, secure, shredding

Summer Walter

Written by Summer Walter

Summer Walter is a Marketing Coordinator at Phillips Office Solutions. Her topics of interest include: workplace interior trends and products, event planning, and PR. She also enjoys sharing interesting ideas, tips, and studies about workpalce solutions.

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