We all wish the answer was as easy as "throw it away!" and move on to the next task, but disposing of your office equipment isn't necessarily that easy. There are things to think about when moving devices out of your business, and the most important is, without a doubt, getting rid of the sensitive information stored on your device's hard drive.
With so many security concerns around every corner in this digital age, it is more important than ever to make sure your business addresses the issue of information stored on your office equipment’s hard drive. This data can be simple things like names and e-mail addresses, or if the device has a larger hard drive, any document that was saved on the copier itself and the scan-to history. No matter what kind of information is stored in your device, there are penalties for not having this information destroyed securely.
Phillips encourages all customers to consider a hard drive erase program when upgrading or disposing of a current copier or MFP. We will come to your location or bring the machine to our warehouse to complete the system data erase. Phillips uses a digital shredder that sanitizes hard drives beyond forensic reconstruction. It removes e-mail addresses, phone numbers and any scan to e-mail documents that have been saved on the device, giving clients peace of mind when upgrading or downgrading copier fleets.
We also supply all organizations with a Certificate of Hard Drive and System Data Erase for every machine completed. This certificate validates that the hard drive wipe was performed in accordance with the NIST SP800-88, NIST SP800-26, NIST SP800-14, HIPAA, FACTA, Sarbanes-Oxley and Gramm-Leach-Bliley security standards.
Phillips is ready to help your organization with all document security concerns and avoid the consequences and penalties listed below for non-compliance. Talk to your Document Management consultant today!