Budgets are a normal part of operating any business or organization. A significant amount of time and effort goes into creating a budget, which provides a road map for a successful fiscal year.
All facets of the business must be taken into account when formulating these numbers. When it comes to printing costs, however, the true extent often goes undocumented because they are not centrally managed, according to an article in BizTech Magazine.
For every $1 spent on printing, organizations spend another $9 to manage it.
Alan Joch, the article’s author, noted that “a growing number of IT managers have found they don’t have to live with unchecked or unnecessary printing costs. Instead, they are turning their printing environments over to specialists who offer managed print services.”
Joch identified three benefits of a managed print services program:
1. Range of choices. The program typically includes an initial assessment of existing equipment, with an eye toward eliminating unnecessary pieces; monitoring of print volume; routine maintenance and repairs.
2. Predictable printing. Costs are consolidated to ensure volume discounts. Consumables such as toner are purchased as needed, so the cost of inventory is reduced. And with a service provider on the job, the IT staff can focus on strategic initiatives.
3. Hardware consolidation. An organization might average one device for every one or two employees. After an assessment, that ratio can improve to one device per six employees. This reduction in hardware doesn’t hurt productivity thanks to more-efficient options such as multi-functional products that combine a printer, copier, scanner and fax machine.
Phillips Office Solutions has assisted many clients in reducing printing costs by implementing a managed print services program. We can help you understand your current cost structure, reduce redundancy and determine inefficiencies within your existing print fleet.
A Phillips program covers all costs for consumables (toner) and comes with free standard shipping for these supplies. An automatic meter reporting will accurately monitor your print volume.
For more information, contact Phillips at 800-538-7500 or our MPS form.